Term Papers on The Duties Of A Secretary

Term Paper Title	The Duties Of A Secretary
# of Words	578
# of Pages (250 words per page double spaced)	2.31

The Duties of A Secretary

     When we enter a law office the first individual we meet is the legal
secretary. She is the one withe responsibility for the correspondence, records,
and other affairs of a.law office.  The word “secretary” reflects its Latin root
secretum (secret), which originally  referred to a person who acted as a
confidant, and handled matters of a private nature for his principal.  The
executive position or executive  secretary is one of major responsibility in
business or government.
     First responsibility of a legal secretary each day is open, read, and
note all mail received that day. It is  Important in a law office. The mail
often includes legal documents crucial to a certain case that day.   She must be
familiar with all standard forms used in the office.  Affidavits, bills of sale,
deeds, leases, mortgages, powers of attorney, propositions, and wills.
     Tape Shorthand theory means the writing down of dictation from an
employer, and then transcribing the material onto sheets with the aid of
earphones and computer.  Every secretary is required to have a skill speed of 80
WPM before graduating, also when taking the civil service exan.  In some offices
the dictation is seized by one secretary while the typing is completed by
another.  Usually larger offices hire clerk typist. It is important that
secretaries are capable of reading each others shorthand notes.
     Every legal secretary works with computers, duplicators, stencil
machines, but the dictaphone is usually the most frequently utilized.
Information must be transcribed quickly, and accurately in attractive form.
     Filing systems are important to any secretary.  The files at any office
must be maintained in perfect order, so that any file may be located promptly by
any person authorized to use the files.  General secretaries often work inside
an organization where company records are maintained by special file clerks
inside a central filing room,...

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